Frequently Asked Questions
Registrations
Yes! Your first competition is something you’ll never forget, and we’d be delighted to welcome you to any of our events. If you’d like advice or reassurance before entering, please feel free to get in touch.
Yes, subject to availability. Each programme may enter up to 5 cheer solos and 5 dance solos.
Programmes receive free coach passes as follows:
- 1–15 athletes = 1 free coach pass
- 16–30 athletes = 2 free coach passes
- 31–45 athletes = 3 free coach passes
- 46–60 athletes = 4 free coach passes
(and so on).
Additional coach passes can be purchased for £15 each through your RegChamp account.
Entries are made through our booking system: RegChamp Login Page. You’ll need to create an account, then submit your entry online.
By entering, you agree to our Terms & Conditions. Please note:
- Some sessions sell out before the early bird deadline, so early registration is strongly advised.
- Do not book non-refundable travel or accommodation until your entry has been confirmed.
- Payment is made via your RegChamp account or by BACS (details are on your invoice).
If you have questions, contact us at info@incrediblycoolevents.co.uk.
Yes, you can amend your RegChamp entry up until the registration closing date.
After this date:
- Changes within 4 weeks of the event may not be possible, though we’ll try our best.
- Additions after the on-time deadline may not be accepted if the event/session is full.
- We operate waiting lists for sold-out sessions—email us if you’d like to be added.
Details on withdrawals are in the Terms & Conditions.
General Enquiries
Do you run events in sessions?
Yes. Each ICE event is divided into sessions, with divisions scheduled accordingly. All spectators require a ticket for each session they attend (weekend passes are also available). Spectators aged 3 and under are free but must still be added to the ticket order.
What floors do you use?
- Cheer, stunt group & cheer solos: full-size 9-panel sprung floor.
- Dance divisions: black vinyl dance floor, 12m x 12.5m.
- All ICE events use sprung floors this season (Northern Ireland Frost Fest still TBC).
Is accommodation available with 2-day events?
No, accommodation is not included. Venues are chosen with nearby hotel options. We do not recommend booking non-refundable accommodation before your entry has been confirmed.
Can wristbands be sent out before the event?
Yes, wristbands can be posted to clubs at a cost of £9. Lost/misplaced wristbands will need to be repurchased.
What if I lose a wristband?
Lost wristbands must be repurchased. If one comes off, you may take it to registration for replacement.
Rules & Scoring
Coaches can email scoring@incrediblycoolevents.co.uk. Please contact us at least 10 working days before your event (or before you need a response) as we receive a high volume of queries.
Yes, as per the SportCheer UK Age Grid. Please note:
- Crossovers do not apply to stunt groups or solos.
- Athletes can compete in no more than 6 routines total.
- Athletes may not compete against themselves in the same division.
At Ultimate Dance Experience events, a novice team must consist of at least 50% participants who are not crossing over into a standard team of the same dance style.
At ALL events, an athlete can compete in no more than 6 routines in total (inclusive of cheer, dance, stunt group and solos/duos where available). An athlete may not compete against themselves (i.e., they cannot compete more than one routine in the same division).
Team sizes follow the SportCheer UK Age Grid (or the Level 0 Age Grid for Level 0 teams). Minimum size for Level 0 Cheer is 6 athletes.
- Level 0 Cheer: maximum 2:00.
- All other divisions: per the SportCheer UK Age Grid.
ICE does not deduct for being under the minimum time. Coaches may email scoring@incrediblycoolevents.co.uk for guidance.
Yes, within IASF rules (or Level 0 rules for Level 0 teams). Level 0 props must be pre-approved by emailing scoring@incrediblycoolevents.co.uk at least 4 weeks before your event.
If props require clearing the floor, please notify info@incrediblycoolevents.co.uk in advance.
Running Orders
Initial running orders are usually uploaded to RegChamp shortly after registration closes. They can be found under “Documents, Reports & Results” in your event account. We also post updates on our social media pages.
Requests for changes should be made as soon as possible after the first release. While every effort is made to accommodate, performance order remains at ICE’s discretion.
We try to avoid clashes, but for large programmes with many routines, this may be unavoidable. In such cases, we recommend attending with multiple coaches. Occasionally, we may run two routines through warm-up together.
If coaches are also athletes, please email info@incrediblycoolevents.co.uk at least 4 weeks before the event so we can do our best to accommodate.
Yes. Programmes receive 1 free coach wristband per 15 athletes entered. Additional coach wristbands cost £15 (subject to availability) and include access to the whole event and Coaches Corner. Order these through your RegChamp account.
At Events & Competitions
No, we do not allocate seating. If you or a spectator requires specific seating (e.g., wheelchair access), please email info@incrediblycoolevents.co.uk in advance, and we will do our best to accommodate.
Yes. The Creative Edge provides high-quality, affordable competition images in partnership with ICE.
- On-floor photos can be viewed and purchased on the day or online via their gallery.
- For more information, email info@thecreativeedgemedia.co.uk.
Please note:
- No personal photography is permitted around The Creative Edge photography area or using their backdrop.
- You may take photos/videos of your own team using a phone or tablet.
- Filming other teams without permission is not allowed; anyone found doing so may be asked to leave.
- Professional cameras (DSLR/SLR) and camcorders are not permitted.
- After each routine, score sheets are sent to the coach listed on the RegChamp account.
- Overall rankings are updated in RegChamp the week following the event.
- Coaches with infractions can submit a query via RegChamp during the same session.
- Please note: The ICE scoring team cannot change scores, deductions, or legalities after a session has ended.
Yes, re-entry is allowed during the sessions/days for which you have tickets, as long as you show your wristband. Wristbands must be worn at all times.